Document Storage in Rochester
Rochester Scanning offers Offsite Records Storage that can help eliminate thousands of files from your onsite document storage. Offsite storage gives you the ability to access your files at any time- you can schedule regular pickups or drop-offs, or even request emergency retrieval services if you need a file that’s stored immediately.
By shipping records you might not use frequently but need to retain to be stored offsite, you still have them if you need them for compliance or legal issues while eliminating these rarely-used files from your office.
We provide records storage and retrieval services for any sized Rochester business. Our goal is to help optimize your document retention plan, reduce the amount of space you use to store long-term documents in your office, and ensure you have all the access you need to obtain information quickly and efficiently, even if your documents are offsite.
Considerations to Keep in Mind When Searching for a Records Storage in Rochester
Simplicity & Cost Savings in Rochester
Let us organize your files for you, and give you more room to increase productivity. If you’re using office space to maintain your records, offsite records storage helps you enhance the productivity of the employees who maintain your documents and minimizes the time and money you spend sorting through outdated or expired records onsite.
Climate-Controlled Records Storage
We provide temperature and humidity-controlled storage for all types of document formats, and our storage area has a backup power source to make sure temperature and humidity are maintained even during a power outage.
Climate controlled environments protect all kinds of information- and there’s a good chance you don’t have the same ability onsite in your Rochester office. We handle all kinds of media, including:
- Magnetic tapes
- Discs and more
Security and access control It is crucial to keep your files out of the wrong hands and away from prying eyes. Any records that contain personal or confidential information need to be secured and accessed by authorized personnel only.
A data breach is something businesses don’t realize is a problem until it’s too late. Secure records storage facilities only allow authorized access to retrieve stored files, making it a viable solution for securing confidential files, personnel records, and important files related to your business.
Legal Compliance in New York
Many businesses keep large amounts of records, while others discard critical information that should be kept. Either extreme could be a recipe for disaster.
Records retention policies, along with document storage programs, can help you decide which files to retain and for how long. You also need to be cognizant of how and where to dispose of records after they are no longer needed.
Get Free, No-Hassle Quotes on Records Storage Services in Rochester and Surrounding Areas
Rochester Scanning offers secure records storage and record retrieval services throughout New York. To get free quotes for your project, fill out the form to your left, or give us a call at (585) 672-6507 today.